Your Medical Record

Your medical record is an integral part of your healthcare and every patient that registers at the practice will have one.  All new records created by the practice are electronic. Each time you have a consultation or we receive information about you the medical record is updated to reflect this allowing the most up to date information to be available at all times.

The medical record is accessed by clinical and administrative staff working at the practice, of which all staff are duty bound under the codes of confidentiality. We may on occasion share information we hold about you with other allied health care professionals involved in your care such as hospital clinicians if we refer you to secondary care etc. Your medical records will generally not be disclosed to any other third party without your prior consent.

Caldicott Guardian

The practice will always have a senior member of staff acting as the Caldicott Guardian in order to maintain confidentiality of patient and service user information and enabling appropriate information sharing.

Data Protection

The medical records we hold fully comply with the Data Protection Act. The medical records will only be accessed for the benefit of your healthcare and will be accessed by staff that are involved in providing that care. The data controller for the practice is the senior partner. For further information on Data Protection, please visit NHS England’s website.

Access to Medical Records Act

Under the Access to Medical Records Act, patients are able to access their medical records. In order to access your records a written request must be made to the practice.

Allowing consent to a third party

If you would like to give consent to another party to access information about you, for example your partner, relative, carer, solicitor etc please contact reception.

NHS use of your data

The NHS will collect both identifiable and non-identifiable information from GP Practices, such as symptoms, diagnoses, drugs and lab results. Information such as your postcode and NHS number, but not your name, will be used to link your records in a secure system, so your identity is protected.

The information collected is to be managed and anonymised by NHS Digital and will be utilised for planning and research purposes.

You have a choice. If you are happy for your information to be used in this way you do not have to do anything. If you have any concerns or wish to prevent this from happening, please speak to practice staff, or download Type 1 Opt Out Form GPDPR and provide the form to us.  You can also opt-out via the NHS App.

To find out more, please see the following webpage:

You can also see more information about how research is used within the practice at the CPRD website: How we use patient data | CPRD

The Birmingham and Solihull Shared Care Record (BSol ShCR)

The Limes Medical Centre works with other health and social care organisations to share information that will form part of your Shared Care Record. The Shared Care Record allows health and care professionals involved in your care to view your records to help them understand your needs and make the best decisions with you, and for you. Information we hold about you will be available, to read only, to other health and care professionals in Birmingham and Solihull, Coventry and Warwickshire, and Herefordshire and Worcestershire when they are involved in your health or social care.

For more information on how your data is used on the Shared Care Record and how to exercise your rights please see the full Privacy Notice or copy and paste this link: